Sustainable TRENZ
New Zealand’s natural environment is the main reason visitors come here. It plays a major part in domestic leisure travel, and forms the basis for thousands of tourism businesses. We must protect and enhance our environment for the enjoyment of future generations, and future visitors.
Sustainable Event
The Tourism Industry Association wishes to lead the way in promoting environmental sustainability which follows the principles of the New Zealand Tourism Strategy 2015 that sets out the vision for the tourism sector to take a leading role in protecting and enhancing the environment.
TRENZ 2012 environmental policy
In organising TRENZ 2012, we will encourage our suppliers, Exhibitors, Buyers, Media and visitors to adopt sound environmental practices that will reduce waste, conserve energy and other resources.
What is happening to make TRENZ 2012 a sustainable event?
TIA is working to identify new sustainability practices with our suppliers that can be implemented at TRENZ 2012. Some of the practices implemented in 2010/11 were:
- Using regionally sourced ingredients for meals
- Reducing the amount of meat served by having some vegetarian options available for mains
- Use of biodegradable water cups
- Media releases were only accepted in an online format
- Use of cloth napkins instead of paper napkins
- We recycle name badges and lanyards, and ask to return these to the main registration desk at the conclusion of TRENZ
- We will be looking to use recyclable polypropylene delegate packs again in 2012
- We will provide all related pre-event manuals to Exhibitors and Buyers as an online PDF to reduce paper usage
- We will print the Exhibitor and Buyer Directories provided onsite at TRENZ 2012 on recycled paper stock
- We aim to reduce the paper and documentation that is taken to TRENZ 2012
- We encourage Exhibitors to bring less material to TRENZ via communications pre-event
- We will provide detailed information on recycling stations for ease of use for all delegates
- We encourage delegates to use the group coach transport provided to and from the TRENZ 2012 hotels and the Queenstown Events Centre, as well as to off-site functions
- Our signage is reusable
- Booth Acceptances, invoices, communications in general (e.g. TRENZ tips) are only sent electronically
Exhibitors – you can help make TRENZ 2012 a more sustainable event
Your actions before TRENZ 2012 and onsite at the Queenstown Events Centre can help make the event more sustainable. Here are a few tips to get you started:
Pre-event
- Ensure all printers and photocopiers in your office are set to double-sided printing
- Reduce the amount of printed collateral you bring to TRENZ 2012. Buyers are inundated with material, much of which goes into rubbish bins at the end of the event
- Have information available in a downloadable format for Buyers to put onto a USB or memory stick, or offer to forward the information electronically as part of your follow up
- Hire items with minimal construction or a reusable stand design
- Buy products made from recycled materials or which can be recycled
- Bring only what you need to TRENZ 2012 and take away what you don't use
Onsite
- Ensure you use the recycling stations at the venue correctly – follow the instructions provided onsite
- Reduce use of packaging material and/or ensure it is reused or recycled
- Use recycled or consumable products as giveaways. Don't use gift items made from endangered or threatened species.
- Turn off all equipment on your stand overnight, switch computer screens off and ensure equipment isn’t left on standby
- Use the TRENZ 2012 transport provided and/or car pool
Buyers – you can help make TRENZ 2012 a more sustainable event
Your actions in New Zealand can help make the event more sustainable. Here are a few tips to get you started:
- Use the TRENZ 2012 transport provided or
- Set up a car pool and drive to TRENZ 2012 with other hosted Buyers or visitors
- Look for the TRENZ recycling signs and recycle any printed material you don't require
- Return your name badge and lanyard to the TRENZ 2012 registration desk at the end of the event so we can recycle it
- Ask that the towels in your accommodation do not get washed each day
- Collect information from Exhibitors on a USB/memory stick
- Ask Exhibitors to send you information electronically after TRENZ 2012
What is TIA doing to be environmentally sustainable?
- We are recycling and reducing waste in our office
- We store documents electronically
- We turn off lights and power when not required
- We limit print runs where possible. All letterhead, brochures, documents and advertising material is printed on environmentally sustainable stock where possible
- We have reduced our travel by combining meeting arrangements where possible and holding conference calls where appropriate
- We recycle paper, cardboard and plastics 1 & 2
- We sort and recycle kitchen waste, and minimise the use of paper towels
- We limit printing of emails and correspondence
- Double-sided print is the default setting for all PCs in the office
- We encourage recipients of all emails and correspondence to consider the environment before printing
- We switch off all electronic appliances when not in use or after work hours
- We save water by reducing usage, reporting leaks and only using the dishwasher when full
- We encourage staff to use public transport, particularly around the CBD and for work-related events and meetings
- We select suppliers based on green policies where possible
Sustainability best practice guides for tourism
The information outlined in the Sustainability Best Practice Guides for tourism (www.tourism.govt.nz/info-for-businesses/sustainability) may be a useful resource in your business.
- Accommodation Best Practice Guide
- Food & Wine Best Practice Guide
- Fresh Water Best Practice Guide
- Land Activities One Location Best Practice Guide
- Land Activities on the Move Best Practice Guide
- Marine Activities Best Practice Guide
- Transport Operator Best Practice Guide
- Visitor Attractions Best Practice Guide
