Important Dates

Please note: These dates are subject to change.

11 November 2011 (12pm)	Exhibitor applications open
1 December 2011 (5pm)	Exhibitor applications close
16 December 2011	TIA to notify Exhibitors of their application status, accept or decline or present counter booth proposals
20 January 2012	Exhibitor Zone live including Exhibitor Search, and additional purchases form
20 January 2012	Exhibitor Manual available in the Exhibitor Zone
20 January 2012	Deadline for first 50% payment of Exhibitor Attendance Costs
Mid February 2012	Appointment Request Instruction Manual available in the Exhibitor Zone
22 February 2012	Deadline for remaining 50% payment of Exhibitor Attendance Costs
6 March 2012 (12pm)	Online pre-scheduled appointment request process begins, see Exhibitor Zone
16 March 2012	Floor plan available in Exhibitor Zone
20 March 2012 (5pm)	Online pre-scheduled appointment requests close
11 March 2012	Online Diary Instruction Manual available in the Exhibitor Zone
23 March 2012	Preliminary appointment schedules available to Exhibitors Online Diary opens (view only access available)
28 March 2012 (12pm)	Full access to Online Diary available Request additional appointments and cancel appointments you do not wish to attend
3 April 2012	Deadline for all additional purchases including additional delegates, day passes, farewell tickets and so on. (After this deadline, purchases are subject to availability and a 15% surcharge will apply. Credit card payment only).
3 April 2012	Deadline to inform Displayworks about booth furniture requirements. For more information click here
3 April 2012	Delegate name change deadline
13 April 2012	Deadline for requesting and cancelling appointments with Buyers in Online Diary at 10am Online Diary available to request appointments with Media from 12pm
20 April 2012 (7am)	Online Diary closes for requesting appointment with Media (view only access available) at 7am.
7-10 May 2012	TRENZ 2012, Queenstown Events Centre, Queenstown

Cancellation charges when terminating attendance

before the 20 January 2012	no cancellation fees apply
from 20 January 2012 to 22 February 2012	50% of the fees payable for use of the booth(s)
on/after 22 February 2012	100% of all fees payable, including additional purchases

Cancellation charges when terminating additional purchases
(with the exception of additional floor space and Vehicle Display Site(s) - see below)

after 3 April 2012

No refund will be given

Cancellation charges when terminating additional floor space and Vehicle Display Site(s)

middle of March 2012

once confirmed by TIA and re-confirmed by the Exhibitor, 100% of all fees payable

Please note:

• If you wish to cancel your attendance at TRENZ, written notice is required
• Forward your cancellation request to TIA by email on info@trenz.co.nz , or by post to PO Box 1697, Wellington 6140
• You will receive written confirmation of the cancellation from TIA. If you have not received confirmation within three days of sending your cancellation request, contact TIA by telephone on 04 499 0104
• Cancellation is only deemed to have occurred when you receive written confirmation from TIA